Hotel reservations

A lodging package at the Aspen Meadows is arranged each winter. The 2015 nightly prices include breakfast and range from $128 per person for a room shared with another physicist to $231 for single occupancy. Reservation instructions are available only after the application deadline has passed and will be emailed with acceptance letters one to two weeks after your application deadline. Hotel deposits (100% of your stay) are generally not refundable based on the date of cancellation and the hotel. At the Aspen Meadows, deposits are not refundable if cancellation occurs fewer than 30 days from arrival.

Your acceptance email to a winter conference will provide a password to register online, pay your registration fee online and reserve a room. You will also have the opportunity to enter your name or find another name on a roommate list, should you elect to share. If you plan to share a Meadows room, instructions on making a reservation will be on the registration page.

We do not block as many rooms as there are participants in a conference because many people share. The available rooms are on a first-come, first-served basis. If all of the rooms are booked, you may not receive the block price or may not be able to get a room at the Aspen Meadows, so book early. You can also shop online for rooms in Aspen. Information on other hotel special prices will be available on the registration page.